Introducing Student Import: Assign, Enroll, and Notify all at once with Ease!
Introducing the highly anticipated Import Students feature in EzyCourse! Get ready to streamline your student onboarding process.
Accessing Student Import
To import your students, click on “All users" from the left menu sidebar to reveal the “Students” option, clicking on which will open the students listing page from where you’ll see the “Import students” button.
Uploading CSV File
On clicking “Import students”, you will be directed to the import students page. Here, you can upload your CSV file containing your existing student data. A sample CSV file is provided for you to download and review the data format to map your fields with. While importing, you can assign students the courses and communities they'll have access to. You can add students to multiple courses and communities simultaneously, maximizing enrollment efficiency. Our system automatically adds them, saving you time and effort.
Reviewing and Sending Welcome Emails with Login Credentials
Once you have uploaded your CSV file, the system will display your selected courses and other associated products for you to review. You also have the option to send login credentials to students via email. You won’t worry about creating passwords for your students. EzyCourse generates random passwords to ensure secure account access. The email will include their email, unique password, and your website URL. This ensures that your imported students receive their login credentials and access to the assigned products.
Customizing Email Templates
But wait, there's more! We believe in giving you full control over your communication with students. With our email templates customization feature, you can take it a step further. Head to the "Site Settings" option in the menu, and under "Transactional email settings", you'll find the template name for student welcome emails: NEW_ENROLLMENT_BY_SITE_OWNER.
Exciting, right? Clicking on "Edit template" will open our user-friendly email template editor. You have the power to personalize and tailor your emails to match your brand's voice and style. Make your changes, save them with a click, and preview the transformed email right then and there.
We've also provided dynamic variables that you can incorporate to add a personal touch and make each email feel unique.
Tracking Progress and Reviewing Results
You can track the progress of the import and check the results. The system will indicate if all the student data has been successfully imported or if any duplicates were found.
Once the import is complete, navigate back to the Students list page. Here, you can review your updated list, which will now include all the imported students.
Important Limitations to Keep in Mind:
LTD, PPS Users: For users on the AppSumo Lifetime Deal(LTD) and Pay-Per-Sale(PPS) plan, the maximum number of students you can import at a time is 250. And this import can only be performed once, for initial student onboarding. If you have a larger list of students to import, you will have to reach out to our support team for assistance.
Recurring Plan Users(Monthly/Yearly): Good news! There are no limitations on the number of students you can import per CSV file if you're on a recurring plan. You will be able to import up to 1000 students at a time, as many times as you need.
Trial Users: Import functionality is not available for users on a trial period. However, once you upgrade to a paid plan, you'll gain access to the powerful import feature and enjoy its benefits.
We strive to provide the best user experience and support for all our users. If you have any questions or need further clarification regarding the import process or limitations, our dedicated support team is ready to assist you.